For details, see Installing Redaction Rules.Ī database collection that only includes rule documents. Rule documents must be installed in the schema database and be part of a collection before you can use them to redact content. For details, see Defining Redaction Rules.Ī document containing exactly one redaction rule. You can redact XML and JSON documents.Ī specification of what portion of a document to redact and what function to use to make the modification. The process of modifying a document to obscure or conceal sensitive information. The following terms are used in this chapter: Term Salting Masking Values for Added Security.Example: Using the Built-In Redaction Functions.Example: Getting Started With Redaction.This chapter covers the following topics:
This chapter describes redaction features you can use when reading a document from the database.Īdvanced Security License option is required when using redaction. For example, you can use redaction to eliminate or mask sensitive personal information such as credit card numbers, phone numbers, or email addresses from documents. Redaction is the process of eliminating or obscuring portions of a document as you read it from the database.
Record Nations will help you find a document redaction solution and a records management strategy to help keep your records organized and secure.Ĭall us at (866) 385-3706 or fill out the form on the right for a free quote on document redaction services for your confidential files. A thorough and reliable redaction procedure will help your company comply with information security laws and reduce the time it takes to perform the redaction process. Keeping the private information your company handles safe should be a top priority at your organization. Find a Document Redaction Service Solution for your Needs Electronic files can easily be indexed and saved for future use.
Once your files have gone through the redaction process they can be filed away.
This is the digital document redaction process: Paper records can be redacted using a black marker, but this process is slow and inefficient.ĭigital files are much easier to redact because OCR technologies and automated redaction software reduces the time it takes to protect confidential information.
Driver’s license or professional license numbers.These industries use redaction services frequently, but any document containing personal or private information should be redacted.Įxamples of information that requires protection include: Government documents, legal files, and medical records are common examples of paperwork requiring redaction. When Do I Redact Documents?Īny organization publishing or circulating documents containing private information should use redaction processes. For this reason, using reliable, tried and tested redaction software is a must. Ineffective or incomplete document redaction can be detrimental, and there are several digital process that on the surface may look like redaction, but can easily be reversed, exposing the protected information and causing embarrassing and costly consequences. With the volume of documents containing sensitive information increasing and the concern over privacy growing stronger, creating a solid document redaction process is ever-more valuable. On physical files this can be done with a black marker, but digital documents are redacted with software that automates the redaction process. Before a document is published, the private information, whether it be text or images, is permanently removed. What Is Document Redaction?ĭocument redaction is a process performed on documents that contain confidential information. To keep the private elements of a file secure without invalidating the entire document, the process of document redaction, sometimes referred to as sanitization, is executed. Privacy is a top concern among organizations, especially companies in industries that frequently handle confidential information. By Lauren Hilinski | Updated Novem| Electronic Document Management | 3 min read